Vacancy details

Temp Executive Assistant

Salary range: Competitive Categories: Executive Assistant, PA / Secretary, Television Employment term: Temporary Location: Bristol Vacancy Status: Vacancy Open Posted on: April 28th, 2022 Apply now

Temporary holiday cover two weeks from 5th – 19th May 2022

Executive Assistant

TV Production Company

We have a great opportunity for a really experienced EA to work for the CEO and COO of an award winning TV Production company to cover for holidays.

Main responsibilities of the Executive Assistant role include:

  • Providing complete and confidential administrative support to the Senior Management Team
  • Act as a Gatekeeper for the Senior Management Team, fielding calls as appropriate
  • Ensuring pro-active and co-ordinated diary management and effective email management
  • The preparation of pre-meeting documentation and presentations
  • Minute taking
  • Ensuring all travel arrangements and documentation requirements are fully met and planned for in advance
  • Organising meetings and overseas travel and conferences, including all associated logistics and agendas
  • Comprehensive knowledge of video conferencing software such as Zoom etc
  • Liaising and building relationships with suppliers and clients
  • Ensuring adequate EA & PA support is available during holiday and absence periods
  • Record, manage and process the Executive’s expenses in an effective and efficient manner

Essential knowledge, skills and experience required:

  • Proven Executive Assistant experience at a Senior Management level
  • Excellent relationship building skills
  • Excellent organisational skills, particularly in relation to diary and event management and the ability to manage effectively an ever-changing workload
  • Good working knowledge of Microsoft office, Excel and PowerPoint
  • Excellent, proven time management skills and the ability to prioritise and multitask
  • Confident decision-making ability
  • Experience of dealing with internal and external stakeholders
  • Excellent written and verbal communication skills
  • Very discrete with the ability to work appropriately with confidential and sensitive information.

This is a fabulous opportunity to work at senior level in a fast-paced role within a friendly, sociable environment.

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