Salary range: Up to £23k Categories: Administration, Customer Service, Facilities, Miscellaneous, Reception Employment term: Permanent Location: Bristol Vacancy Status: Vacancy Filled Posted on: March 4th, 2023 Applications are now closed for this vacancy
Studio Assistant – Architects Practice
Bristol
Salary £22,680
We are looking for an experienced Assistant to work in a friendly team supporting a successful architectural practice. You will need to be professional with strong communications skills and a flexible attitude, willing to undertake a variety of work.
Key Responsibilities
Front of House
- Book and manage meeting rooms
- Working alongside part time receptionist to be the first point of contact to all visitors, offering a personal greeting and assistance as required
- Communicate with teams and visitors
- Assist with the security of the office and ensuring all visitors sign in
- Purchase items on behalf of the team/studio, in line with financial procedures
- Other administrative tasks as requested e.g. booking travel, couriers etc.
- Meeting Room Management Book and manage meeting rooms
- Act as eyes and ears for the support team, keeping them up-to-date with any last minute changes to meetings/visitors
- Ensure all meeting rooms are clean, well-stocked and set up prior to each meeting
- Prepare all refreshments for all meetings, ordering breakfast/lunch as necessary
- Set up equipment in the meeting spaces
- Assist guests with questions and queries, as necessary
Facilities
- Assisting Studio Manager with H&S duties
- Carry out work experience inductions
- Educated to A’ Level standard
- Minimum of two years in a similar role is essential
- A good working knowledge of Microsoft Office; Word, Excel, Outlook
Skills and Experience required
- Excellent social and communication skills
- Strong team player
- Flexible, with a willingness to tackle a variety of duties and to learn new skills
- Reliable
- Good organisational and time management skills
- Well-presented and professional
