Vacancy details

Project Co-ordinator (Part time)

Salary range: Up to £28k Categories: Administration, Charity Employment term: Contract Location: Bristol Vacancy Status: Vacancy Open Posted on: January 11th, 2021 Apply now

Job Title: Project Co-ordinator (Part time)

Location: Bristol

Salary: £24,000- £28,000 a year (pro rata)

3 month contract initially 18.75 – 22.5 hours over 3-4 days a week flexible with core hours 10am-4pm

Immediate vacancy.

Must have previous experience working for a charity with knowledge and understanding of voluntary sector.

The Charity

Our client is a registered small-sized charity working to encourage integration and equality for their members in all areas of life. It is an exciting time for the charity and they are expanding and running more projects. To help them move forward, they are looking for an enthusiastic and motivated individual to join their team in Bristol.

You will manage a portfolio of projects using the principles of Project and Programme Management (PPM) (e.g. life cycles, communication, governance, leadership, scope, scheduling, risk, quality, and procurement) in accordance with the charity’s business plan and strategic objectives. You will be responsible for the start-up of new projects, co-ordinate the delivery of existing projects and act as a key contact for delivery partners liaising with employers, relevant communities, schools and colleges, other 3rd Sector organisations, funders and any other stakeholders as appropriate.

Current projects include a weekly Coffee Morning, a project developing peer support for members who are worried about their employment and an initiative to encourage use of new technology to decrease social isolation.

The role would suit someone with experience of managing projects or portfolios of projects OR someone who has experience of delivering projects and would like to develop their managerial skills.

The main responsibilities are to:

  • Ensure that new projects start-up on time, run smoothly and stay within budget.
  • Be the first point of contact for Projects.
  • Initially, deliver some projects (as agreed with the Director) to enable timely delivery of quality outcomes.
  • Ensure that project reports are produced on time and to a high standard.
  • Develop ways to improve project delivery.
  • Contribute to the strategic development of projects and the completion of applications for funding.

Main Tasks:

The main tasks are to:

Manage a portfolio of projects using the principles of Project and Programme Management (PPM) (e.g. life cycles, communication, governance, leadership, scope, scheduling, risk, quality, and procurement) in accordance with the charity’s business plan and strategic objectives. This will include:

  1. Organising project meetings, taking notes, managing meeting schedules and ensuring all materials and information are in place to meet project timelines.
  2. Being responsible for planning of projects, including the creation of Gantt charts and other charts to show key milestones for projects and key project outputs.
  3. Communicating timeline changes and new information to project teams, tracking project changes and adjusting schedules as needed.
  4. Ensuring all project paperwork complies with GDPR requirements and is stored securely.
  5. Making sure that all projects are running to budget.
  6. Develop a framework for evaluating the impact of various projects.
  7. Be responsible for the creation of website pages for projects and for ensuring that information remains up to date.
  8. Be responsible for the collection of data for project reports to Trustees, funders and stakeholders, for the analysis of this data and for the writing of reports.
  9. Act as a source of ideas for new projects that meet the needs of members and for improving delivery of projects and activities.
  10. Keep up to date with and actively research potential tender and funding opportunities to fulfill strategic objectives and Business Plan.
  11. Support the Director to maintain existing partnerships with organisations and businesses and develop new relationships to help us expand our work.
  12. Help develop and manage the events programme.

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