Vacancy details

PA to TV Production Executives

Salary range: Competitive Categories: Administration, Customer Service, Media, PA / Secretary Employment term: Permanent Location: Bristol Vacancy Status: Vacancy Filled Posted on: September 25th, 2020 Applications are now closed for this vacancy

PA to TV Production Executives

Core working hours Monday to Friday 9:30am – 6pm with some flexibility required

Competitive salary depending on experience

Clifton, Bristol

Our lovely client is a highly successful and growing TV production company based in Clifton and has just asked us to find an experienced and professional Personal Assistant to join their friendly team on a permanent basis. With a background working in the TV/Media industry, you will be a solid, capable PA able to anticipate your Executives’ needs and manage busy diaries in a fast paced, ever changing environment.

Main duties for this PA role include but are not limited to:

  • Maintain and manage the diaries of the Executive team
  • Arrange and minute management and departmental meetings
  • Ensure members of the Executive and Senior Management teams have co-ordinated diaries when involved in joint meetings
  • Greet clients and visitors professionally and ensure refreshments are provided as required
  • Organise whole-company events
  • Organise travel arrangements in the UK and overseas
  • Keep accurate records of the Executive’s expenses and credit card expenditure
  • Manage the company petty cash and liaise with Production Accountant and programme Production Managers. (Weekly reconciliation, accurate log of all receipt/expenditure)
  • Field telephone calls to the Executives
  • Compose correspondence, letters and emails as required
  • Cover for the Executive Assistant for holiday or sickness absence
  • Maintain a high level of confidentiality at all times and exercise discretion and good judgement when dealing with confidential matters
  • Promote and maintain excellent customer service and public relations, by dealing efficiently, effectively and politely with all matters that fall within your responsibility

Person specifics:

  • Proven PA experience from within the TV/Media industry
  • Good knowledge of office support functions including composing correspondence, note taking and coordinating a workload of multiple projects
  • Highly proficient in the use of Microsoft Office, including Word, Excel, PowerPoint, Outlook and ideally Photoshop
  • Outstanding written and verbal communication skills
  • Strong team player with an ownership approach to completing tasks
  • A sense of initiative and willingness to take on responsibility
  • Excellent organisational skills with the ability to juggle and prioritise an ever-changing workload
  • Ability to work on your own initiative with minimal supervision
  • A friendly and outgoing personality to fit the team culture

This role is a great opportunity for an experienced PA to join a fabulous company within an exciting industry.   The company has a supportive and inclusive culture with some lovely benefits including 28 days holiday, cycle to work scheme, free breakfasts, staff parties and monthly bring your dog to work days!  If you have the skills and experience for this role, then please click apply today!

Whilst we would love to respond to every single applicant applying to our roles, we are unable to reply to everyone due to the high number of CV’s we receive on a daily basis. Please be aware that if you haven’t been contacted within 10 working days then unfortunately you have not been successful this time around.

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