Vacancy details

Executive Personal Assistant to CEO

Salary range: Up to £40k Categories: Executive Assistant, Media, Miscellaneous, PA / Secretary, Television Employment term: Permanent Location: Bristol Vacancy Status: Vacancy Open Posted on: November 20th, 2021 Apply now

Executive Personal Assistant to CEO

TV Production Company

Bristol (office based)

Salary c. £40K

We have an extremely exciting opportunity for a highly experienced Executive PA to support the CEO of an outstanding TV Production company with the environment at its heart. This is a fast-paced and rewarding role and is central to the efficient running of the company.

You will need to have at last 5 year’s experience as an Executive PA. Ideally, you’ll have worked within the media/television environment or be able to demonstrate that your skills and experience are quickly transferrable. To be effective in the role, you will need to be self-motivated, highly organised, emotionally intelligent and be able to work at pace.

Role and responsibilities:

  • Manage CEO emails and diary ensuring company and project meetings are scheduled in advance with urgent requests for meetings prioritised and accommodated efficiently
  • Ensure CEO is fully prepared for meetings with agendas, papers, reports etc
  • Liaise with Production teams to ensure all Production meetings are diarised in advance
  • Build strong relationships with counterparts at key clients and stakeholders
  • Manage CEO travel arrangements and create detailed schedules for UK and international travel.
  • Draft communications, under direction from and on behalf of CEO
  • Deliver research support to the CEO where required
  • Complete CEO’s monthly expenses
  • Collate quarterly board reports and presentation packs
  • Generate and test programme links e.g. Vimeo, WeTransfer, Sharepoint
  • Set up Zoom and Teams meetings and troubleshoot basic IT issues for CEO

Skills and experience required:

  • Self-motivated, highly organised, highly literate and be able to work at pace
  • Degree level educational background
  • Able to stay calm and focussed and re-prioritise work as needed
  • Confident and effective at senior stakeholder relationship management
  • Excellent interpersonal and communication skills
  • Excellent written skills
  • Excellent IT skills (MS office, Vimeo, WeTransfer etc.)
  • Excellent social media skills
  • Able to work independently and confidentially
  • Diplomatic and discreet

Whilst we would love to respond to every applicant applying to our roles, we are unable to reply to everyone due to the high number of CV’s we receive on a daily basis. Please be aware that if you haven’t been contacted within 10 working days then unfortunately you have not been successful this time around.

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