Vacancy details

Executive Assistant

Salary range: Up to £30k Categories: Administration, Media, PA / Secretary Employment term: Contract Location: Bristol Vacancy Status: Vacancy Filled Posted on: December 6th, 2019 Applications are now closed for this vacancy

Executive Assistant

TV Production Company

Bristol

12 month fixed term contract potentially leading to permanent role

Salary up to £35K depending on experience

Core working hours Monday to Friday 9.30am-6pm

Our client is a fast-growing, award winning, TV production company and currently has a fantastic opportunity for an experienced, highly efficient and personable Executive Assistant to provide comprehensive support to the Senior Management Team in their modern offices based in the heart of Bristol. The role has a global reach and the role holder will be supporting the Company Directors, Head of Production and the Senior Management Team.

The successful candidate will have a minimum of 3 years’ solid experience in a Senior PA/Executive Assistant role and have a polite, friendly and professional demeanour. You will be a confident facilitator, used to working at Director/Board Level in a fast-paced environment. Although professionalism and confidentiality are tantamount, this role would suit someone with an outgoing personality and a friendly, helpful attitude who is willing to get involved and help out where needed.

Main responsibilities of the Executive Assistant role include but are not limited to:

  • Providing complete and confidential administrative support to the Company Directors and Senior Management Team
  • Acting as a Gatekeeper for the Company Directors fielding calls as appropriate
  • Ensuring pro-active and co-ordinated diary management and effective email management
  • The preparation of pre-meeting documentation and presentations
  • Minute taking
  • Ensuring all travel arrangements and documentation requirements are fully met and planned for in advance
  • Organising meetings, whole company events and overseas travel and conferences, including all related logistics and agendas
  • Comprehensive knowledge of video conferencing software such as Zoom etc
  • Liaising and building relationships with suppliers and clients
  • Ensuring adequate EA & PA support is available during holiday and absence periods
  • Record, manage and process the Company Directors’ expenses in an effective and efficient manner

Essential knowledge, skills and experience required:

  • Proven Executive Assistant experience at a Senior Management level
  • Excellent relationship building skills
  • Commercial awareness
  • Excellent organisational skills, particularly in relation to diary and event management and the ability to manage effectively an ever-changing workload
  • Good working knowledge of Microsoft office, Excel, PowerPoint and preferably Mac
  • Excellent, proven time management skills and the ability to prioritise and multitask
  • Excellent attention to detail and accuracy
  • Logical thinker with excellent problem-solving skills
  • Confident decision-making ability
  • Excellent interpersonal skills and able to communicate at all levels
  • Experience of dealing with internal and external stakeholders
  • Event management experience
  • Excellent written and verbal communication skills
  • Very discrete with the ability to work appropriately with confidential and sensitive information

This is a fabulous opportunity to work in a fast-paced role for a great company in an exciting industry. If you feel you would thrive in this environment and have the skills and experience required please apply today!

Whilst we would love to respond to every single applicant applying to our roles, we are unable to reply to everyone due to the high number of CV’s we receive on a daily basis. Please be aware that if you haven’t been contacted within 10 working days then unfortunately you have not been successful this time around

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