Office manager

Operations and Office Team Manager – Permanent – Central Bristol – £30,000

Posted on April 16, 2014

Our Client, an exciting and growing business is growing and is seeking a proactive and well organised, positive individual who wants to work at the heart of their team.

This pivotal role involves the creative and efficient management of the offices and the Operations team.

You will organise and oversee general office maintenance and the juggling of constant demands on the Operations team whilst ensuring that all tasks are seen through to resolution. They love their offices and other company sites and you will be the person responsible for making and keeping them beautiful and running smoothly.

Previous experience of office and people management is crucial as is a full driving licence, Health and Safety training and effective communication and interpersonal skills.

You will be a key holder and will hold a business ‘phone for use on company business and for call outs, and this should be taken into consideration when applying for this role.

 

 

Salary Range:£26k - £30k

Job Sector:Office Manager

Employment Term:Permanent

Location:Bristol

Vacancy Status:Vacancy Open

Part Time Accountant/Office Manager (JT6676) – Temp – North Bristol – £12.50 per hour

Posted on March 28, 2014

Our North Bristol client is looking for an experienced Accountant/Office Manager to join them for 2 days per week on a temporary contract. The role is likely to be a long term assignment, under 12 months in length. This is a busy and varied role, an exciting opportunity to work for a large and growing business.

Role Duties:

• Bank Reconciliation

• Sales Ledger (Raising invoices and allocating client payments)

• Purchase Ledger

• Supplier statement reconciliation

• Identify and establish accounting software and infrastructure

• Dealing with multi-currency transactions

• General accounting duties to support the team

• Supporting the external accountant with quarterly and year end accounts preparation

• Using Excel to create and maintain spreadsheets

• Keep record of project budgets

• Fill monthly reporting templates (Excel based)

• Secretarial support such as writing letters

• General office management and administration

• Coordinate office suppliers (IT, Facility Management)

• Diary and Travel management

• Ordering stationary and office supplies

• Company Secretary duties/ Company house filings and ensure compliance

• Coordinate with Audit , Tax advisor, payroll service provider

• Ensure compliance with company policies

Applicants must have previous experience of working within a similar role, providing senior accountancy and office management support. This role requires an individual who is highly organised and used to communicating at all levels. Keen organisation skills and attention to details is vital. IT skills are paramount within this role, especially within Excel, due the volume of reporting required. A positive and ‘can do’ attitude is essential, with the flexibility to muck in when required to assist other departments.

Salary Range:£10 per hour +

Job Sector:Finance

Employment Term:Temporary

Location:Bristol

Vacancy Status:Vacancy Open

Secretarial Team Leader – Circa £25,000 – Central Bristol – 12mth FTC

Posted on February 27, 2014

Our client, a leading Legal outsourcing company have the opportunity for a Secretarial Team Leader to join the team. The Team Leader’s role is to provide support to an Account Manager and manage a large team covering 5 different departments.

This role will require you having experience in both Litigious and non-Litigious roles previously as well as having an intricate knowledge of the legal system.

 

Key responsibilities

 

The main duties will include but are not limited to the following:

• Directly supervising the Team Assistants, tracking all aspects of performance and giving

regular feedback through one to one meetings.

• Carrying out weekly game plan meetings and ensuring that agendas and notes are

disseminated.

• Ensuring that Health & Safety responsibilities are upheld (in coordination with the Health

& Safety Coordinator on site).

• Disseminating all training shots, training guides, SOPs etc. and ensuring that Team

Assistants are all up-to-date with Best Practice requirements at all times.

• Attending monthly Finance meetings and providing feedback from Team Assistants.

• Maintaining and updating existing skillsbanks and training guides.

• Attending supervisory weekly meetings with the Clinical Risk Workflow Coordinator.

• Attending departmental meetings when requested.

• Maintaining overtime records for all Team Assistants.

• Managing the appraisal process on an annual basis.

 

Person specification

1. Experience in the legal secretarial field (both litigious and non-litigious) over a minimum of 5

years.

2. People management experience, especially of managing large groups, with HR skills a

bonus.

3. Customer focused, with experience in staff management in a customer service environment.

4. Self motivated, with the ability to lead by example.

5. Well presented with a professional manner.

6. Flexible and dependable, able to take the initiative.

7. Able to prioritise, problem solve and deliver under pressure.

8. Exceptional technical skills and advanced knowledge of Microsoft Word, Outlook, Excel,

PowerPoint and research tools.

 

Salary Range:£21k - £25k

Job Sector:PA/Secretary

Employment Term:Contract

Location:Bristol

Vacancy Status:Vacancy Open

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