Legal Secretary (Financial Services Litigation) – Up to £22,000– Bristol – J6536

Posted on April 16, 2014

Our Client, a leading Legal Firm based in central Bristol is seeking a Legal Secretary to provide a high level of assistance and support to the Financial Services Litigation Team which consists of three partners, two associates, two solicitors and one paralegal and two secretaries. This role covers the tasks typically required of a legal secretary and will vary depending on the exact requirements of the fee earners you support.


Main duties and responsibilities:

Documents and correspondence

Manage production of documents (produced in-house and utilising the outsourced typing facility transcription service wherever possible)


 Manage urgent/confidential audio typing, drafting correspondence, producing non-legal documents/letters/emails/memos, utilising our outsourced typing facility wherever possible, taking responsibility for collating correspondence and enclosures;

 Processing the typed documents that are returned from our outsourced typing facility. This involves proofreading, printing and dealing with enclosures (such as cheques and binding documents);

 Act as liaison between our outsourced typing facility and fee earners with responsibility for dealing with queries;


Support of fee earners and partners

 Diary management, including arranging meetings and appointments for fee earners both internally and externally, taking responsibility for booking travel and meeting rooms as well as ensuring necessary equipment and refreshments are booked;

 Monitor fee earners’ diaries to stay aware of their appointments and be responsible for ensuring they have all necessary paperwork and information for each meeting;

 Deal with incoming telephone calls in a professional and efficient manner, including taking and passing on clear messages, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response;



Financial administration

 Assisting fee earners as required with daily time recording;

 Manage the billing process from beginning to end, including preparing draft billing guides, checking figures for accuracy, checking all disbursements have been dealt with and drafting standard cover letters where appropriate;

 Assisting fee earners and credit control with client queries regarding outstanding invoices;


Skills, knowledge and experience:

 Seeks to provide outstanding levels of client service at all times including attention to detail and a high standard of work presentation;

 Strives to anticipate what is needed and takes appropriate proactive action;

 Takes account of others’ workloads when working together and offers to help;

 Demonstrates confidence in own ability;

 Demonstrates a wide range of skills including good interpersonal, organisational, verbal and written communication skills;

 Highly-motivated, accurate, and works well under pressure;

 Ability to multitask and prioritise workload;

 Has a “can do” approach;

 Professional telephone manner; and

 Relevant office experience including excellent MS Word and MS Outlook skills.




Salary Range:£21k - £25k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Vacancy Open

Document Manager (BL2014) – Central Bristol – Permanent – £22-25k

Posted on March 31, 2014

This is a key hands-on role which is responsible for automating legal documents. The successful applicant will be required to work closely with internal contacts across the organisation to ensure that the automated document meets legal requirements. The goal being to significantly increase the volume of documents automated within the business to improve the quality and consistency of document production, to increase efficiency and to improve the effectiveness of the service.

• Deconstruct a document into its component parts and apply logic to the underlying structure to assess the level of automation required and to create the automation design

• Understand the relevance of component parts of the document and apply logic to those relevancies in order to create optimal automation

• Build the document automation using automation tools

• Create and manipulate on-line questionnaires for use with automated documents to provide users with 
the most effective & efficient user experience

• Engage with internal contacts to manage and prioritise work

• Create new automated templates & convert existing standards to automated templates in 
line with formatting policies styles

• Review own and other’s work to ensure that formatting is correct and ensure all documents are 
presentation, grammar and spell checked

• Test the document automation, record and resolve errors in automation

• Complete all aspects of documentation following the successful document automation and manage the 
transition of the automated document to production

Our client is looking for an experienced candidate who has a working knowledge of supporting within a similar role. This role is ideal for a legal graduate/Paralegal who would like to move into document automation. The successful applicant will be methodical and focused, attention to detail is paramount. This is a busy and varied role and requires a dedicated candidate to join their busy team.


Salary Range:£21k - £25k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Vacancy Open

Legal Secretary (Commercial Property) (J6683) – Bristol – up to £24,000

Posted on March 31, 2014

Purpose of the role:

Our Client, A top 10 legal firm, has an opportunity for you to provide a high level of assistance to a team of very busy fee earners and partners. You will be required to have Legal Secretarial experience, ideally within Commercial Property, typing speeds of 60wpm+ and a good understanding of Microsoft Office packages.


The role consists of the following accountabilities:

 Typing and checking of work; printing and sending to clients; dealing with the enclosures for those items;

 Filing and thinning current files;

 Arranging payments in and out and transfers between accounts;

 Other clerical activities such as file opening and closing; scanning; and taking messages from clients as and when necessary.

Performance measures:

 Feedback from internal clients;

 Feedback from external clients;

 Standards met re accuracy, deadlines, reliability and consistency;

 Review of files and databases;

 Quality standards met; telephone handling, house style and team or sector specific protocols

 General understanding of Commercial Property

Relevant office experience including good MS Word and MS Outlook skills

Salary Range:£21k - £25k

Job Sector:PA/Secretary

Employment Term:Permanent


Vacancy Status:Vacancy Open

Legal Secretary (Part Time) – Central Bristol – £21,575 pro rata – (J6655)

Posted on March 20, 2014

Our client, a legal firm based in Central Bristol is seeking a Part Time Legal Secretary to work in the Employers Liability Team. This position is based in the Bristol Office, working 3 days (22.5 hours) per week, if possible to be worked on a Monday, Tuesday and Thursday.


The role will be providing support and assistance in respect of audio typing, general administration and filing, file opening and closing, organising meetings and training sessions.


Experience of Visualfiles would be preferable but not essential as training will be given; good attention to detail is essential.


The minimum requirements of 5 GCSE’s grades A – C including Maths and English also applies.


Salary Range:£17k - £20k

Job Sector:PA/Secretary

Employment Term:Part time


Vacancy Status:Vacancy Filled

Internal Auditor – Bristol – Up to £25,000 – (J6641)

Posted on March 11, 2014

Our Client, a growing Legal Firm based in Central Bristol is seeking an Internal Auditor to focus on auditing the firms regulatory, certification & governance compliance and providing recommendations to support the firm’s goals and objectives and improving its efficiency and effectiveness.

Duties include:

• Monitoring and improving performance of the firm against regulatory requirements.

• Dealing with claims against the firm and limiting liability for insured risks

• Quality management, information security etc

• Dealing with service and billing complaints

• Putting systems in place to ensure that the firm is not involved in money laundering

• Maintaining our relationship with our regulators (SRA and to a limited extent, FSA) and insurers

• Compliance auditing

• Induction and relevant training,

• Ethics & guidance queries,

Key experience required:

• Must have a background in a law firm. Knowledge of the Solicitors handbook, including the Solicitors accounts rules, principles & outcomes outlined in the code of conduct would be desirable, but not essential.

• Preferably, but not essential, some experience of auditing and in undertaking internal and third party audits covering regulatory and governance & controls.

• Preferably, but not essential, some experience of auditing information security management systems and certification (BS ISO/IEC 27001), plus BS ISO/IEC 27002 controls. and quality management systems in a law firm is desirable

• Ability to assess information systems processes, systems threats, vulnerabilities and risks.

• Able to understand the requirements of the business and produce/review/monitor compliance with processes and systems to undertake client work.

• Ability to write standard audit reports and deliver presentations on audit findings making recommendations to improve the efficiency and effectiveness the firms reputation

• Communicate effectively and fluently with partners, managers and staff

Knowledge skills and experience :

• Background in a law firm and an understanding of the Solicitors handbook, including the Solicitors accounts rules and code of conduct.

• Preferably some experience of auditing in a law firm and undertaking internal and third party audits covering; regulatory, governance & controls and an understanding of information security & quality management certifications or who want to move from the legal side into this discipline.

• Preferably some familiarisation/understanding of Information security management system (BS ISO/IEC 27001/27002) and Quality management system (BS/IEC 9001) is desirable but not essential.

• Results orientated with excellent verbal and written communication and interpersonal skills and ability to interact professionally with partners/directors, managers, staff at all levels and subject matter experts.


Salary Range:£21k - £25k

Job Sector:Miscellaneous

Employment Term:Permanent


Vacancy Status:Vacancy Open

Legal Assistant (JC6392) – 12FTC – Central Bristol – £18-19k (DOE)

Posted on February 5, 2014

We are currently recruiting for an experienced Legal Assistant to join our client’s Banking & Financial Services Team on fixed term contract.  The role holder will be working within the team on a large project which the client are currently undertaking.  This role will offer a candidate a varied and exciting job description.

  • Part of a dedicated project team serving a banking client
  • Working an existing caseload of project cases to assist the team with the smooth running of the workload
  • Taking instructions and liaising with clients
  • Reviewing client documents
  • Using e-disclosure systems and project specific systems (full training provided)
  • Liaising internally and externally
  • Being a team player in a busy team, helping colleagues appropriately
  • Managing your financial outputs carefully

The client is looking for an experienced Legal Assistant for this role, with a proven background of working within a similar role and the ability to manage a busy and varied workload.  Strong customer service and client service skills are essential along with an enthusiastic approach and a thirst to learn and develop legal skills.  Communication and organisational skills are imperative to this position. Good IT skills – a good knowledge of Word and Outlook. Experience in Excel, Powerpoint and Interwoven would be beneficial.

Salary Range:£17k - £20k

Job Sector:Legal

Employment Term:Contract


Vacancy Status:Vacancy Open

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