Legal Assistant – J6067 – £18,000 – £22,000 – Bristol

Posted on July 30, 2014

Working for a prestigious, forward thinking and rapidly growing Law firm.  The successful candidate will provide general administrative support to the Tax and Estate Planning Team and, in particular, assist the Legal Executive and Senior Legal Assistant with a wide range of Private Client work, primarily probate, wills and trust administration.

This role will suit someone who is hardworking and keen to develop a career in a legal environment. Training will be given but you will be a capable and committed individual.

You will need:

  • To be numerate and proficient at excel. Ideally with some experience of preparing accounts
  • excellent communication and interpersonal skills and also the capacity to deal directly with clients in writing, on the telephone and in person
  • attention to detail and accuracy and the ability to act on their own initiative
  • good organisational skills and ability to meet deadlines
  • to record time and follow firm’s procedures
  • A legal qualification


Salary Range:£17k - £20k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Vacancy Open

Legal Administrative Assistant – 1 year FTC – Central Bristol – J5764

Posted on July 18, 2014

Key Responsibilities:

• Provide effective administrative support to the litigation teams at all levels
• Working closely with the PAs within the teams to ensure the admin is dealt with in a timely manner
• Filing and Scanning of post
• Printing, photocopying, preparing schedules and bundles
• File opening, closing and arranging offsite storage of files
• Deal with enquiries colleagues and business services and provide effective transfer of information
• Provide assistance for team members during sickness/holidays
• Involvement in ad-hoc projects as given by the team
• Travel arrangements, conference bookings and meeting room bookings for externally sponsored events
• Good time and performance management

The position requires an Admin Assistant who is able to use their own initiative, have first class organisational skills and be a good team player. Flexibility, diversity and proactive positivity are key attributes.

Key skills

• Essential to have excellent written and verbal communication skills
• Essential to be organised and be able to prioritise work
• Ability to work under pressure with little supervision
• Ability to pay close attention to detail
• Basic typing skills required
• Excellent IT skills (Microsoft work, Excel, Outlook)

Salary Range:£12k - £16k

Job Sector:Legal

Employment Term:Contract


Vacancy Status:Vacancy Filled

Legal Cashier – Central Bristol – Perm – £19,000 – J6926

Posted on July 17, 2014

Our Client, a Legal Firm based in Central Bristol is seeking an experienced Legal Cashier to join the team.

Overall objective

To provide Accounts assistance in order to serve the needs of both internal and external clients.

Required experience:

Either experience in an accounts team, preferably within professional services; or a high standard of education, an interest in developing a career within accounts and the ability to learn new systems and processes quickly.

Required skills and knowledge:

  • Ability to communicate in a professional manner, including excellent telephone skills.
  • Focused and motivated with the ability to use initiative and to work as part of a team.
  • Good knowledge of I.T. systems.
  • Must be organised, able to work to deadlines and highly numerate.
  • Attention to detail and accuracy when inputting and checking data is essential

Key tasks

  • Ensuring all transactions passing through the accounts team are in accordance with the procedures laid down by the Head of Finance and the firm’s Compliance Officer for Finance and
  • Administration (COFA) and comply with the Solicitors’ Accounts Rules
  • Ensuring that all transactions are posted onto the accounts system on a timely basis
  • Liaising with members of staff in other teams to correct any problems encountered with financial transactions received and to answer any queries from those teams
  • · Workload to include
  • Banking
  • Cheque production
  • Handling of cash
  • Billing
  • Purchase ledger
  • Timesheets/time transfers/time w/offs/suspended time lists
  • All other aspects of financial transaction input

Salary Range:£17k - £20k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Vacancy Open

Legal Secretary – Central Bristol – £21-23,000 – Perm – J6920

Posted on July 15, 2014

Our Client, a global LLP with expanding offices in Temple Quay (Central Bristol) is seeking an experienced Legal Secretary to join the team.

Main purpose of job:

To provide lawyers with effective and high quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients. To help the lawyers to maximise the amount of time they are able to spend fee earning, undertaking business development activities etc by assisting in the management of a lawyers’ day to day workload.

Responsibilities: Secretary

  • Monitoring post and/or emails and dealing with external or internal telephone calls and queries as appropriate and taking messages for other members of practice group as required
  • Typing letters, correspondence, presentations, reports and legal documentation.
  • Proof reading all work to ensure that completed documents are delivered accurately and to an appropriately high standard. Drafting general correspondence, as appropriate
  • Pro-actively managing the lawyers’ diaries, making appointments, and coordinating internal and external meetings, to ensure all work activities are scheduled effectively
  • Booking of conference rooms, cars, refreshments, restaurants, and liaising with meeting attendees, both internal and external
  • Organising travel arrangements through the travel company, booking and confirmation of reservations, producing itinerates, dealing with related invoices, and expense claims
  • Ensuring that day-to-day administrative tasks are carried out e.g. photocopying, scanning and delegating to appropriate Business Services’ department when necessary, e.g. for organising large volume printing, photocopying, document production
  • Organising document management, including closing of files, archiving and ensuring that all relevant documents are filed electronically and paper-based, if required
  • Acting as the key liaison point for clients when the lawyers are unavailable offering appropriate efficient help and assistance to meet their needs
  • Pro-actively supporting lawyers in their marketing and business development activities. Maintaining and updating the lawyers’ contact lists in Interaction, inputting relevant data and adding activities, etc.
  • Demonstrating an understanding of the end-to-end billing process and Elite (Financial system). Assisting the lawyers by liaising with the billing team, producing the relevant documentation and prompting lawyers to complete all necessary time recording
  • Reminding the lawyers to complete internal non legal and administrative tasks and assisting where necessary (e.g. recording lawyers on-line absence)
  • Assisting across practice groups whenever he/she has spare capacity/as required


Key relationships:


  • Daily contact with lawyers for work allocation
  • Daily contact with other secretaries within and across practice group/s to provide/request assistance
  • Daily contact with Office Manager for work distribution


Person specification:

Education / qualifications / experience:

  • Experience working as a secretary within a professional services environment.


Knowledge and technical Skills:

  • Advanced knowledge of Microsoft Word 2003
  • Good working knowledge of Microsoft Outlook in order to send, receive and save attachments
  • Intermediate knowledge of Microsoft PowerPoint in order to create and edit diagrams and slides
  • Good working knowledge of Excel in order to create and edit spreadsheets
  • Good working knowledge of FileSite in order to create and save work within specified matters
  • Ability to use the OCR equipment and to convert documents to the relevant software
  • Ability to log your workload and timekeeping into the Elite Web Entry system
  • Good working knowledge of InterAction in order to create and maintain client contacts
  • Familiarity with legal terms and legislation


General skills:

  • Client service orientated approach
  • A proven working understanding of teamwork
  • Problem solving skills
  • Advanced communication skills at all levels
  • Self management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
  • Accountability and professionalism
  • Business and organisation awareness
  • Ability to work calmly under pressure
  • Ability to develop self and others
  • Attention to detail and discretion with confidential information
  • Ability to work as part of a diverse and inclusive team



Salary Range:£21k - £25k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Vacancy Open

Urgent Legal Assistants needed for Immediate start – £8 per hour

Posted on July 3, 2014

CALLING ALL LPC QUALIFIED CANDIDATES! Our client, an international LLP based in Central Bristol is URGENTLY seeking 5 LPC qualified candidates to work on a temporary basis (with a potential permanent opportunity) on a 2 month project reviewing documents for one of their largest clients.

If you are LPC qualified and seeking an immediate start with one of the very best LLPs in Bristol please call us immediately!!!

Salary Range:£7 - £8 per hour

Job Sector:Legal

Employment Term:Temporary


Vacancy Status:Vacancy Open

Paralegal – £24,000 – Central Bristol – J6895

Posted on July 1, 2014

Our client, a leading international law firm, is seeking an experienced paralegal to join the team in central Bristol to work closely with various members of the Bristol office and the in-house Practice Support Services team under the day to day supervision of the Paralegal Team Leader/Manager.

Main duties and responsibilities:

• Providing support to the fee-earners throughout Bristol and across the firm in Litigation, Projects, Real Estate, Banking and Employment

• Reviewing and proof-reading legal documents

• Researching points of law and other factual issues and preparing reports on the same

Collating and organising bundles of documents, witness statements and exhibits (both in hard copy and using Relativity)

• Providing support on the various stages of disclosure and document review exercises including collating, organising and reviewing documents for relevance and privilege, flagging important documents to fee-earners, identifying legal issues, co-ordinating witness and expert comments of the documents, providing detailed case information/knowledge, preparing disclosure lists

• Preparation for, assistance with and attendance at hearings

• Managing documents/files in Relativity or the firm’s DealRoom platform

• Providing support on various cross department deals and due diligence exercises

• Maintaining audit trails in relation to document management

• Maintaining client files and being the point of liaison (as required)

• Conducting online searches and registration of documents including Land Registry and Companies House

Person Specification


• Law graduate with a first or upper second class degree or equivalent

• Minimum 2 years litigation paralegal experience supporting a similar legal team/department

• Experience using litigation review databases (preferred)

• Experience using legal research databases (preferred)

Technical/Work-based Skills/Knowledge:

• Excellent IT skills, including Outlook, Microsoft Word, PowerPoint and Excel

• Previous legal database experience

• Previous document review platform experience


General Skills/Attributes:

• Highly organised and methodical approach to the role as well as confidence with IT systems

• Attention to detail and the confidence to work independently as well as in a team

• Highly motivated and commercially astute

• As a paralegal working for both Bristol and London based lawyers, you will need excellent communication and organisational skills

• Flexibility and the ability to work to tight deadlines whilst maintaining a high level of accuracy

• Self-motivated, hardworking, reliable and works well under pressure

• Able to work effectively as part of a diverse and inclusive team

Other requirements:

Flexibility and a willingness to work additional hours on occasion as required


Salary Range:£21k - £25k

Job Sector:Legal

Employment Term:Permanent


Vacancy Status:Interviewing Now

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