Finance

Accounts Administrator – Temporary for 5 months – Bradley Stoke – J8792

J8792 – Accounts Administrator – Temporary for 5 months – based in Bradley Stoke

Pay rate is £9.50 per hour.

  • Invoice entry into accounts
  • Produce financial project reports
  • Process expense, mileage and overtime claims
  • Book training courses
  • Administrate the time management system

The right candidate would need experience in working with invoices.

Good knowledge of MS packages word and excel.

Salary Range: £9 - £10 per hour

Job Sector: Finance

Employment Term: Temporary

Location: North Bristol

Vacancy Status: Vacancy Open

Bookkeeper – £22 – £26,000 FTE – North Bristol – J8702

Bookkeeper – £22 – £26,000 FTE – North Bristol – J8702

Reports to: Finance Director

Hours of Work: 8.30 – 5.30 Mon – Fri

Direct Reports: One

*Day release and study support is available in this position*

Role Purpose

Responsible for the integrity and reconciliation of the Sales, Purchase & Nominal ledgers. Calculation & submission of Quarterly VAT Returns, Monthly Payroll, Payments & Reconciliation of Company Bank Accounts.

The post-holder will ensure the business remains compliant with agreed internal deadlines and external filing dates and is responsible for managing and organising their own workload and escalating appropriate issues and risks.

Key Deliverables & Responsibilities

  • Responsible for recording and maintaining financial records including payment of invoices, receipt of payments and control of debtors and creditors (Sage 50).
  • Maintenance of the Stock Sheet (Excel)
  • Maintenance of the Fixed Asset Register (Excel)
  • Produce and distribute Monthly Accounts pack by 15th of each calendar month for the preceding month’s results (Sage 50)
  • Calculation and filing of quarterly VAT Returns
  • Daily/weekly reconciliation of the ledgers to the bank accounts.
  • Control and reconciliation of Petty Cash
  • Owner and controller of the Purchase Order & Invoice sign-off process across the business
  • In conjunction with the appointed external accountants, ensure the business is operating tax efficiently and receiving appropriate credits/grants/tax & capital allowances if applicable.
  • Support the development of existing systems to enhance the quality of information provided to the Senior Management Team.

Required Skills / Core Competencies

  • Working knowledge and experience using Sage Accounting Software.
  • AAT level 2 qualified or equivalent.
  • Advanced Excel.
  • Reliable, punctual, conscientious and acts with integrity.
  • Attention to detail with highly effective planning, organizational, analytical, and problem solving skills.
  • Strong communication and interpersonal skills, including the ability to work collaboratively in a team environment and to bring enthusiasm to day-to-day tasks
  • Problem solver

Questions:

  • Are you looking to continue your accounting studies?
  • Do you have a good working knowledge of SAGE Accounts?
  • Are you confident and competent at an advanced level with EXCEL?

Salary Range: £21k - £25k

Job Sector: Finance

Employment Term: Permanent

Location: North Bristol

Vacancy Status: Vacancy Filled

AAT Qualified Bookkeeper – 30 hours per week – £15 – £17 per hour DOE – North Bristol – J8702

AAT Qualified Bookkeeper – 30 hours per week – £15 – £17 per hour DOE – North Bristol – J8702

Role Purpose

Responsible for the integrity and reconciliation of the Sales, Purchase & Nominal ledgers. Calculation & submission of Quarterly VAT Returns, Monthly Payroll, Payments & Reconciliation of Company Bank Accounts.

The post-holder will ensure the business remains compliant with agreed internal deadlines and external filing dates and is responsible for managing and organising their own workload and escalating appropriate issues and risks.

Key Deliverables & Responsibilities

  • Responsible for recording and maintaining financial records including payment of invoices, receipt of payments and control of debtors and creditors (Sage 50).
  • Maintenance of the Vehicle Stock Sheet (Excel)
  • Maintenance of the Fixed Asset Register (Excel)
  • Produce and distribute Monthly Accounts pack by 15th of each calendar month for the preceding month’s results (Sage 50)
  • Calculation and filing of quarterly VAT Returns
  • Daily/weekly reconciliation of the ledgers to the bank accounts.
  • Monthly Payroll; accurate payments, adjustments for absent days and correct accounting for Tax, NI and Pension contributions (Sage Payroll).
  • Control and reconciliation of Petty Cash
  • Owner and controller of the Purchase Order & Invoice sign-off process across the business
  • In conjunction with the appointed external accountants, ensure the business is operating tax efficiently and receiving appropriate credits/grants/tax & capital allowances if applicable.
  • Support the development of existing systems to enhance the quality of information provided to the Senior Management Team.

Required Skills / Core Competencies

  • Working knowledge and experience using Sage Accounting Software.
  • AAT qualified or equivalent.
  • Advanced Excel.
  • Reliable, punctual, conscientious and acts with integrity.
  • Attention to detail with highly effective planning, organizational, analytical, and problem solving skills.
  • Strong communication and interpersonal skills, including the ability to work collaboratively in a team environment and to bring enthusiasm to day-to-day tasks
  • Problem solver

Salary Range: £10 per hour +

Job Sector: Finance

Employment Term: Part time

Location: North Bristol

Vacancy Status: Vacancy Filled

Sales Ledger and Arrears Assistant (J8675) – Permanent – Central Bristol – £20k -£22.5k (DOE)

Sales Ledger and Arrears Assistant (J8675) – Permanent – Central Bristol – £20K – £22.5K (DOE)

Our client is looking for an experienced finance assistant to join their team.  Working for a reputable FTSE 250 organisation, you will be responsible for a portfolio of customer accounts, working closely with internal teams and other key departments to maximise collection of revenue by ensuring the client’s arrears process is executed efficiently and effectively.

Responsibilities of the role:

  • Responsible for making outbound calls to customers
  • Responsible for the generation and distribution of accurate arrears letters, e-mails and other communications in line with the arrears process timetable.
  • Take customer payments and update payment details on the system to maximise the number of customers on the clients preferred payment method. Take prompt action to follow up any failures or missing details, ensuring payment detail targets are met.
  • Set up and monitor payment plans and promptly follow up any agreements that have not been adhered to.  Providing support and guidance to property teams in relation to the process to minimise risk.
  • Regularly visit properties within portfolio to deliver Arrears training and provide general support and guidance with managing arrears. Undertake Face to face arrears conversations to support arrears collection when required. (this may require staying overnight)
  • Manage and closely monitor accounts placed on hold or outside of the standard arrears process, initiating appropriate and prompt action to resolve any issues.
  • Ensure any contentious/sensitive or ‘risk of bad debt’ accounts are quickly identified, dealt with and brought to the attention of line manager and internal teams
  • Identify accounts to be included in the eviction process and prepare documentation to support this activity. Liaise with solicitors through the court process and thereafter until process is completed.
  • Identify any accounts to be referred to external debt collection agency, prepare documentation to support this activity and follow through to conclusion.
  • Prepare documentation to process & support bad debt write offs.
  • Produce weekly/monthly reports on arrears and collection performance, highlighting any issues affecting collection.
  • Liaise with the HO and when required, provide guidance and training on customer account information, operations processes and arrears collection.
  • Ensure customer accounts are regularly reviewed and accurately maintained, this may include processing rent adjustments
  • In conjunction with additional teams ensure booking amendments and status’s are reflected accurately in the system
  • Ensure all support requests received are actioned and resolved within agreed SLA’s.
  • Support with property disposals or acquisitions including adjusting customer accounts accurately, creating or closing down bookings and ad-hoc reporting.
  • Support the AR administrator to resolve queries received from debt collection agencies and with tasks such as room moves and buybacks during peak periods.
  • Seek opportunities within day-to-day role to review processes and make recommendations for improvement.

KEY REQUIREMENTS

  • Previous Debt Collection / Credit Control experience
  • Previous customer service or support function experience
  • Ability to prioritise, meet targets, deadlines and work under pressure
  • Excellent telephone manner and customer service skills
  • Data entry skills with a high level of accuracy
  • Intermediate Excel skills including ability to use vlookups & pivot tables
  • Basic Accounting knowledge
  • Pro-active and able to work on own initiative.
  • Accuracy and attention to detail
  • Excellent team player
  • Experience of dealing with external debt collection agents or solicitors

Salary Range: £21k - £25k

Job Sector: Finance

Employment Term: Permanent

Location: Bristol

Vacancy Status: Vacancy Open

Finance Executive – Bristol – Up to £25K DOE – J8607

Finance Executive – Bristol – Up to £25K DOE – J8607

Overall description

The Finance Executive is responsible for the day to day running of the finance department and is a vital cog in the company machine, ensuring that processes run smoothly and in a timely manner. Liaising with the team on a daily basis (as well as with clients, accounts teams, and suppliers), the Finance Executive works in conjunction with the Head of Operations and Finance Manager to deliver the finance cycle each month. The Finance Executive must be able to work in a proactive manner using their initiative and be a keen problem solver. Organisation, attention to detail and the ability to multi-task are all vital attributes.

Key responsibilities

  • Day to day operation of the finance department
  • Coordination of the timesheet and expenses system
  • Maintenance of all financial procedures, for example Purchase Orders, sign offs, journals
  • Delivery of the invoicing process
  • Upkeep of sales and purchase ledger
  • Data input of third party costs, invoices, remittances, etc
  • Cross-checking of systems and paperwork
  • Reporting

Qualities required:

  • Proactive and forward-thinking
  • Strategic and problem solver
  • Superb organisational skills
  • Flexible, adaptable and able to multi-task
  • Ability to manage own workload and prioritise tasks, meeting all deadlines
  • Robust work ethic, prepared to go the extra mile when required
  • Meticulous attention to detail
  • Excellent written and spoken communication and interpersonal skills
  • Experienced with financial procedures and bookkeeping
  • Experienced at sales and purchase ledger
  • Excellent knowledge of Microsoft Office programmes
  • Great team player, company ambassador and credit to the business

Cultural requirements

  • Ownership: takes pride in own work and responsibility for its quality; delivers to self-imposed deadlines; highlights problems or issues to colleagues; takes collective responsibility for team
  • Innovation: open to new ideas; embraces change; welcomes new ways of working and always looks for opportunities to improve working practices and systems.

Knowledge & Skills requirements

  • Communication skills: excellent verbal and written communication skills
  • AAT level 2 minimum qualification
  • 2 years experience of an in-house finance position

Salary Range: £21k - £25k

Job Sector: Finance

Employment Term: Permanent

Location: Bristol

Vacancy Status: Vacancy Filled